Coffee Bar Event Terms

Last updated: November 14, 2026

These Coffee Bar Event Terms summarize how Bauer’s Coffee Bar bookings work. Bauer’s Coffee Bar is the mobile coffee bar service of Bauer’s Brew Company LLC (“Bauer’s Brew”). Each booking is governed by your signed Coffee Bar Service Agreement, and if anything here differs from your signed agreement, the agreement controls. Our Terms of Service also apply.

1. Quote and booking

  • Get your price on our Coffee Bar page, add your details and submit. We review it and reply within 1 business day. No payment is due at this step.
  • We email your approved quote and your Coffee Bar Service Agreement, already filled in and signed by us. Sign online, or sign the attached PDF and email it back.
  • Your signed agreement and the required payment reserve your date.

2. Pricing

The price on our Coffee Bar page is your final price and includes travel. It changes only if your event details change, such as guest count, location, hours or add-ons. Travel is free within 10 miles of our home base in Huntington Station. Farther out, a travel fee based on round-trip miles is added automatically to your quote. For more than 200 guests, or for locations outside Long Island and NYC, email us for a custom quote.

3. Deposits and payment

  • After you sign, we email you one PayPal invoice for your total.
  • Pay at least the 25% deposit (minimum $100) within 24 hours of signing to reserve your date.
  • Pay the remaining balance on the same invoice by 7 days before your event.
  • For events booked fewer than 7 days in advance, the full total is due at signing.
  • The deposit is non-refundable and goes toward your total.

4. Cancellations and rescheduling

If you cancel in writing 7 or more days before your event, we refund everything you’ve paid except the deposit. Within 7 days of your event, payments are non-refundable, but we’ll work with you to reschedule within 6 months, based on availability.

5. Changes to your event

Send changes to your guest count, hours, add-ons, date or location in writing at least 10 days before your event, and your price will update to match. With fewer than 10 days remaining, increases depend on availability and reductions don’t lower the price.

6. What’s included

We bring a full coffee bar and an expert barista. Service includes fresh-brewed hot coffee, small-batch cold brew, milks, sweeteners, syrups and everything needed to serve them, plus setup and pack-up. Coffee quantities are planned from your guest count and our experience. They’re generous, but not unlimited. Espresso, tea and hot chocolate are not offered at this time. Add any special requests or substitutions in the comments when you submit your quote, and we’ll confirm what we can do.

7. What we need from you

  • A standard electrical outlet within reach of the setup area (required for every event).
  • A level 10 × 10 ft area, indoors or outdoors.
  • Restroom access for your barista, and convenient parking for loading.
  • Outdoors: room for our 10 × 10 canopy, plus a covered or indoor backup spot.

We aim to arrive about 1 hour before your start time. Pack-up takes about 15 to 30 minutes after service.

8. Allergies and safety

Please tell us about any food allergies when you book, and check with your guests ahead of time. At the event, guests should also tell the barista. Our drinks may contain or come into contact with dairy, soy, tree nuts (almond milk), oats and syrup ingredients. Hot beverages are served hot. See our Health, Safety & Allergen Notice.

9. Insurance

We’re insured, and we can send a Certificate of Insurance naming your venue on request.

Questions

Email info@bauersbrew.com.